The Admin Users tab in Setup is where you control who can access your project. From here, the account owner can add new users, update roles, or remove access altogether.
⚠️ Note: Only the account Owner can invite users, change roles, or remove users. Admins, Editors and Viewers will see the user list but can't make changes.
User Roles
- Owner – full access to everything, including user management and billing. There is one Owner per account, and the Owner role can't be reassigned from this screen.
- Admin – can manage production settings, but can't invite users or change roles.
- Editor – can edit crew, schedules and passes. User management and billing are owner-only.
- Viewer – read-only access; editing actions are disabled.
Tip: the info (i) button at the top of the Admin Users tab opens a summary of what each role can do.
Adding a New User
- Go to Setup → Admin Users.
- Click Add user.
- Enter their email address.
- Choose their role — Admin, Editor or Viewer.
- Click Invite, and you'll be given an invitation link to copy and send to the new user. Once they open it, they'll set up their details and join your project.
Invitations you've sent appear under Pending invitations, where you can copy the link again or revoke an invitation you no longer need.
Your plan includes a set number of user seats — the tab shows how many are used (pending invitations count towards the total). If you've reached your limit, revoke a pending invitation, remove a user, or upgrade your plan.
Changing Roles
Roles can be updated at any time by the Owner:
- Find the user in the Admin Users list.
- Select their new role from the dropdown.
- Changes apply immediately.
Removing a User
To remove a user completely, click the bin icon next to their name and confirm.
⚠️ Note: Only the Owner can remove users, and the Owner themselves can't be removed this way.
Managing users keeps your project secure and ensures everyone has the right level of access for their role.
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