The Schedule page is where you organise your crew across days and locations. It starts as a simple calendar, but as soon as you begin scheduling, it becomes a powerful planning tool for catering and production.
In ReelCount, crew are scheduled into sessions — a named block of time (say, "Lunch", 12:00–14:00) at one or more locations. Sessions go live automatically at their start time, and the scanner at a location will only accept passes while a session is running there.
Calendar View
When you first open Schedule, you'll see a blank month calendar.
Once crew are added, you'll spot coloured pucks on the days they're scheduled. Each colour matches the one you set for that location in Setup, so it's easy to see at a glance who's expected where.
Adding Crew from the Calendar
Need to add a group across multiple days? Use the Add Crew button at the top of the calendar.
In the pop-out, you can:
- Select one or more days to cover a longer shoot.
- Give the session a name and set its start and end times.
- Choose one or several locations it will run at.
- Then pick your crew — select individuals, or quickly add whole units or departments, with a search to find specific people.
If a session with the same name already exists on a selected day, your crew are added to that existing session rather than creating a duplicate.
Tip: Splitting your team into Core and Dailies units makes multi-day scheduling much quicker.
Looking at a Single Day
Click any day on the calendar to open its Day Overview. If no one's scheduled, you'll see an empty state inviting you to add crew.
At the top of the page you'll find:
- An Add crew button — works the same way as the calendar version, but for that one day.
- A session filter — view "All sessions" or focus on a single one. When a session is selected you can also edit it (name, times, and locations).
- A Search crew bar to quickly find individual crew members you've scheduled in.
- Date arrows to hop to the previous or next day.
Three stat chips at the top summarise the day: Scheduled (the headcount frozen when each session went live), Expected (the live forecast), and Collected (meals actually picked up). Crew scheduled into more than one session appear under each of their sessions, so catering can plan for maximum numbers.
Working with Crew in a Day
Crew are listed per session, grouped just like your Crew page (by unit and department, in the order you've set there).
Click a crew member's row to open their pickup details. Here you can:
- See their collection status, including who collected, when, and where.
- Manually mark them as Collected (you'll be asked which location) — or untick to undo a collection.
- Remove them from that session (this doesn't delete their crew profile).
There's also a multi-select mode for bulk actions — mark several crew as collected, or remove several from a session, in one go.
Session Times and Reminders
Every session has a start and end time, set when you create it. You can change times later from the Day Overview (Edit session) or directly on the Dashboard panel.
You'll get reminders in the notification bell when a session is:
- Starting in 1 hour
- Starting in 10 minutes
- Starting now
- Ending in 10 minutes
- Ended
You'll also get a notification if someone changes a session's times.
How Scheduling Works with Passes
- Crew can collect once per session. If a day has more than one session (say breakfast and lunch), they can collect in each one they're scheduled for.
- If someone isn't scheduled for the session running at that location, their pass will be rejected at the scanner.
- Each day's schedule stands alone — being scheduled today doesn't carry over to tomorrow.
Generating a BackPage
ReelCount can also help generate your BackPage for each day. On the Day Overview, click the Export to Excel button in the toolbar. A pop-up lets you rename the file to fit your naming conventions (it defaults to YourProduction_BackPage_date), then choose:
- Combined backpage — all pickups from the selected sessions in a single "Backpage" sheet.
- One sheet per session — each session on its own sheet.
Click export to download the day as an .xlsx file — just add call times!
Note: the export follows your session filter — if you have a single session selected, only that session's crew are included.
And that's the Schedule — your production calendar made simple, helping you and your catering team stay one step ahead.
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