The Schedule page is where you organise your crew across days and locations. It starts as a simple calendar, but as soon as you begin scheduling, it becomes a powerful planning tool for catering and production.
Calendar View
When you first open Schedule, you’ll see a blank calendar.
Once crew are added, you’ll spot coloured pucks on the days they’re scheduled. Each colour matches the one you set for that location in Setup, so it’s easy to see at a glance who’s expected where.
👉 Here’s what the calendar looks like with crew scheduled:
Adding Crew from the Calendar
Need to add a group across multiple days? Use the Add Crew button in the top right of the calendar.
In the pop-out, you can:
Select individual crew, or quickly add whole units or departments.
Search by name if you’re looking for specific people.
Select one or more days to cover a longer shoot.
Choose one or several locations they’ll have access to.
👉 Here’s the Add Crew pop-out from the calendar view:
Tip: Splitting your team into Core and Dailies units makes multi-day scheduling much quicker.
Looking at a Single Day
Click any day to open it. If no one’s scheduled, it will say “No crew scheduled for this day.”
At the top left you’ll see another Add Crew button — this works the same way as the calendar version, but only applies to that one day.
Next to it, there’s a Select Location dropdown. This lets you filter by site:
With no filter, the Total shows everyone scheduled that day.
With a location filter, it only shows those scheduled at that site.
If crew are scheduled at multiple sites, they’ll appear in each list, so catering can plan for maximum numbers.
👉 Here’s the daily view with location filter applied:
Working with Crew in a Day
Crew appear in the same order you’ve set in the Crew page (including starred departments or any manual reordering).
Click the “i” icon next to a crew member to open their card. Here you can:
Remove them from that day’s schedule.
Edit which locations they can collect from.
Manually mark them as collected (you’ll be asked to confirm the location).
The card also shows their name, job title, profile picture, and collection details, including who collected, when, and where.
👉 Here’s a crew card from the Schedule view:
Scheduling Times
For today or any future day, you’ll see a Time button. This lets you schedule when a site should automatically go live and when it should finish.
You’ll get notifications in the bell when:
A site is about to go live
A site has gone live
A site is about to go offline
A site has gone offline
👉 Here’s the Time scheduling pop-out:
How Scheduling Works with Passes
Crew can only collect once per day.
If someone isn’t scheduled, their pass will be rejected at the scanner.
At midnight, all passes reset for the next day.
And that’s the Schedule — your production calendar made simple, helping you and your catering team stay one step ahead.