The Setup → Unit List tab and the Crew page give you full control over how your database is structured. Taking a little time to organise things here makes scheduling and daily management much smoother.
Units and Departments
- Units are your main crew groupings (for example, Core or Dailies).
- Departments sit within units (for example, Production, Camera, Costume).
Adding and Editing Units
- Go to Setup → Unit List.
- Click Create.
- Enter a name for your unit.
- Use the menu (⋯) on a unit's card to edit or delete it later.
⚠️ Warning: Deleting a unit also deletes all of its departments and the crew inside them — including their passes. Only delete a unit when you're sure.
Organising Units
- Click Reorder in the Unit List tab to change the order units appear in.
- This affects how they're grouped on the Crew page.
Departments
- Departments are created while adding crew (either one by one or during a CSV import) — just type a new department name.
- You can rename a department and move it up or down from its header bar on the Crew page.
- If you delete the last crew member in a department, the department itself is automatically removed — that's also how you delete a department you no longer need.
- Units behave differently — even if they're empty, they remain in Setup until you delete them manually.
Ordering Departments and Crew
Inside the Crew page, you can:
- Use the up and down arrows on each department's header bar to change the order departments appear in.
- Drag and drop crew within their department to adjust the order.
This custom order also appears on the Schedule Day Overview and when picking crew for a session.
Best Practice
- Keep names consistent to avoid duplicates (e.g. Production vs Production Team).
- Create Core and Dailies units to make bulk-adding crew to schedules much quicker.
And that's Customising Your Database — from units and departments to reordering, everything you need to keep your crew list clean and simple to use.