The Setup → Units tab and the Crew page give you full control over how your database is structured. Taking a little time to organise things here makes scheduling and daily management much smoother.
Units and Departments
Units are your main crew groupings (for example, Core or Dailies).
Departments sit within units (for example, Production, Camera, Costume).
👉 Here’s the Units tab in Setup:
Adding and Editing Units
Go to Setup → Units.
Click Create Unit.
Enter a name for your unit.
Use the three dots menu to edit or delete it later.
Organising Units
Reorder units by dragging and dropping them in the Setup tab.
This affects how they appear in both the Crew and Schedule pages.
Departments
Departments can be created while adding crew, or directly inside a unit.
If you delete the last crew member in a department, the department itself is automatically removed.
Units behave differently — even if they’re empty, they remain in Setup until you delete them manually.
Reordering Crew Members
Inside the Crew page, you can:
Drag and drop crew within their department to adjust the order.
The order you set here also controls how they appear in the Schedule page.
👉 Here’s how reordering looks in the Crew page:
Starring Departments
Want important departments (like Producers or Production Office) to appear first?
Click the star icon next to a department.
Starred departments are automatically moved to the top of your list.
Best Practice
Keep names consistent to avoid duplicates (e.g. Production vs Production Team).
Create Core and Dailies units to make bulk-adding crew to schedules much quicker.
And that’s Customising Your Database — from units and departments to reordering and starring, everything you need to keep your crew list clean and simple to use.